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Service Commitment: ILL-3 Request Parameters

Updated  by nkingsbury@iii.com

Summary

Use this form to request changes to your ILL Request Parameters

Service Form

By default, the ILL module offers for request all seven of the material types listed in the table below. To remove a type, select "no."

Material TypeOffer this material type for request?
Books  yes
  no
Journals  yes
  no
Book Chapters  yes
  no
Proceedings of a Conference  yes
  no
Dissertations/Theses  yes
  no
Government Reports  yes
  no

Technical Reports

  yes
  no



Entering Menu Display Options

Your organization may customize the ILL request menu. Enter custom menu names, messages, and prompts in the tables below.


Entering Custom Names for Material Types

The ILL request menu displays default names for each of the material types. To display custom names for the material types, enter them in the table below.

Material TypeDefault Name Displayed on ILL MenuCustomized Name to Display on ILL Menu
BooksBOOK
JournalsJOURNAL
Book ChaptersCHAPTER
ProceedingsPROCEEDINGS
DissertationsDISSERTATION
Government ReportsGOVERNMENT
Technical ReportsTECHNICAL

Entering a Custom ILL Request Menu Message

Enter a message to display at the top of the ILL request menu. For example:

Requests for books normally take ten days to get, and are provided free for graduate students. Undergraduates are charged $5.00 for each request.

Material TypeILL Menu Message
Books
Journals
Book Chapters
Proceedings
Dissertations
Government Reports
Technical Reports

Entering Prompts for Barcodes and Local Catalog Searches

Material TypePrompt for barcode?Offer the ability to search the local catalog?
Books  yes
  no		  yes
  no
Journals  yes
  no		  yes
  no
Book Chapters  yes
  no		  yes
  no
Proceedings  yes
  no		  yes
  no
Dissertations  yes
  no		  yes
  no
Government Reports  yes
  no		  yes
  no
Technical Reports  yes
  no		  yes
  no

Entering Custom User Prompts

Requesters describe the item they want by entering data in response to prompts. A total of twelve user prompts may be specified for each type of material. Innovative offers defaults for the first eight prompts (Q1 through Q4). Defaults differ for each material type. Your organization may customize these prompts and specify three additional prompts (Q5a through Q5c). For example, your organization could specify an additional prompt "How should the library deliver this item to you?" Use Q6 to offer a "Cancel if not filled by" prompt. Enter custom prompts in the tables below.

NOTE: The requester's answers to Q3a through Q3e are written to the Where and When Published field in the ILL requests waiting to be processed file. The requester's answers to Q5a through Q5c are written to the Other Info field in the ILL requests waiting to be processed file. Q5b and Q5c are transmittable to OCLC and ARTEMail.

Prompt NumberDefault for BooksCustom Prompt for Books
Q1Author:
Q2Title:
Q3aPub. Place and Date:
Q3b(none)
Q3c(none)
Q3d(none)
Q3e(none)
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)



Prompt NumberDefault for JournalsCustom Prompt for Journals
Q1Article Author:
Q2Article Title:
Q3aAppears in Journal:
Q3bDate Published:
Q3cVolume:
Q3dIssue:
Q3ePages:
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)



Prompt NumberDefault for Book ChaptersCustom Prompt for Book Chapters
Q1Chapter Author:
Q2Chapter Title:
Q3aTitle of Book:
Q3bBook Author:
Q3cPages in Book:
Q3dPublisher and Date:
Q3e(none)
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)



Prompt NumberDefault for ProceedingsCustom Prompt for Proceedings
Q1Conference Sponsor:
Q2Name of Conference:
Q3aWhere and When Conference took place:
Q3bParticular Paper Desired:
Q3cAuthor of that Paper:
Q3dIssue:
Q3e(none)
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)



Prompt NumberDefault for DissertationsCustom Prompt for Dissertations
Q1Author:
Q2Title:
Q3aInstitution:
Q3bDegree:
Q3cDate:
Q3d(none)
Q3e(none)
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)



Prompt NumberDefault for Government ReportsCustom Prompt for Government Reports
Q1Sponsoring Agency:
Q2Report Title:
Q3aWhere/When Published:
Q3bReport Number:
Q3c(none)
Q3d(none)
Q3e(none)
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)



Prompt NumberDefault for Technical ReportsCustom Prompt for Technical Reports
Q1Sponsoring Agency:
Q2Report Title:
Q3aWhere/When Published:
Q3bReport Number:
Q3c(none)
Q3d(none)
Q3e(none)
Q4Cited in:
Q5a(none)
Q5b(none)
Q5c(none)
Q6 (Cancel if not filled by)(none)

Limiting the Patron Types Allowed to Request

Permission to request a material type may be limited to specific patron types. For example, the library might allow all patrons to request books and journals, but only graduate students to request dissertations. Enter 0-255 if all patron types may request the material type.

Material TypePatron Types That May Request This Material Type
Books
Journals
Book Chapters
Proceedings
Dissertations
Government Reports
Technical Reports

Modifying the Copyright Statement

By default, the system displays the following copyright statement when an item is requested. To display a different copyright statement, enter it below.

The copyright law of the United States (Title 17, United States Code), governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order, if, in its judgement, fulfillment of the order would involve violation of copyright law.

Material TypeModified Copyright Statement
Books
Journals
Book Chapters
Proceedings
Dissertations
Government Reports
Technical Reports

Specifying a Default Follow-up Period

Your organization may specify a default follow-up period for each type of material. For example, if you specify 30 days as the follow-up period, then the follow-up date for the request will be automatically set to 30 days after the date on which the request was selected for acquisition. Note that you may override this follow-up date when the request is processed.

Material TypeDefault Follow-up Period (days)
Books
Journals
Book Chapters
Proceedings
Dissertations
Government Reports
Technical Reports

Acquiring a Request by Creating an Order Record

Your organization can have the ability to create orders for requested items in Innovative's Acquisitions module. If an order record is created, these items will be purchased for your organization's permanent collection.

Material TypeAcquire by creating an order record?
Books  yes
  no
Journals  yes
  no
Book Chapters  yes
  no
Proceedings  yes
  no
Dissertations  yes
  no
Government Reports  yes
  no
Technical Reports  yes
  no


If you are creating order records to acquire requested items, provide the name of the default templates for bibliographic and order records.

Leave the text box blank if you would like the system to prompt you with the list of templates from your organization's file of defaults.

Material TypeBibliographic Record TemplateOrder Record Template
Books
Journals
Book Chapters
Proceedings
Dissertations
Government Reports
Technical Reports
Keywords: ILL, ILL Request, ILL Request Prompt, Sierra, Millennium, raservicerequest